Cloud Content Management: Passing Fad? Or a Trend that is Here to Stay? OfficeDrop has an Answer.

    CAMBRIDGE, MA, April 22, 2010 /24-7PressRelease/ -- If you could deal with your paper management in a fun, modern and totally convenient manner would you do it? Today the concept of having all your documents scanned and easily accessible online is as basic as using a calculator over an abacus - but the early adopters of this technology are not as numerous as you might expect. So is this an idea whose time has come or just a passing fad?

"Dinosaur" versus "Cloud" Content Management

DCN or "Dinosaur Content Management" is how I like to refer to the ancient method of storing all your information in paper form, stuffed into big filing cabinets, and strewn all over your desk and the surrounding area. It's not a pretty picture.

Your important information can get buried in mounds of undifferentiated documentation, burned in a fire, lost or stolen when travelling, and every document has to be photocopied and taken with you for all offsite meetings. DCN is inconvenient, non secure, cumbersome, messy and generally passe.

It's like washing all your clothes by hand instead of using a washer/dryer - you've got all your dirty laundry hanging out in the backyard and the kids next door are always jumping the fence and messing with your underwear - so unnecessary...

CCM (Cloud Content Management) on the other hand lets you scan your important documents and store them securely online. Information is easily searchable with keywords, and you can access this information at any time, from anywhere - even if you are travelling abroad or going offsite for a meeting. Instead of mounds of paper filling endless cabinets of files, you simply have a password that gives you access to all of your safely secured documents. And you can share these documents with key partners and employees whether they are onsite or offsite.

So the question really isn't should you use cloud content management, but rather, why the heck isn't everyone using it?

Why isn't every business using Online Content Management?

3 possible reasons:

Security
People feel insecure handing over their sensitive documents. You will only do so if it is to a reputable source like your personal accountant or your mother. But companies like OfficeDrop have online systems that are audited each day by McAfee Secure to ensure information is both secure and meets the highest privacy standards. And in fact there is nothing more insecure than having all your highly flammable single copy invoices, incorporation docs and company statements in one location. Three words come to mind: "burn baby burn".

Value
There is an assumption that cloud document management will cost a lot. It doesn't. A monthly subscription, complete with document mail-in envelopes for up to 3,000 pages of documents, costs less than $15 a month.

There is also a fear that it won't be worth it. It is. You save space by turning your paper piles into fully searchable digital documents that are stored securely online, and which can be shared with associates and partners. There is huge value in cloud document management.

Inertia
Some people haven't gotten on board yet because of inertia - they've always managed their documents the old fashioned way, and they kind of like their clunky old metal filing cabinets - or their paper spread all over the desk where they know where to find it - fair enough. We all know people like that, and they do manage to function in a sea of chaos.

But there are also enough people who see that cloud content management is a huge space, time, and worry saver that will allow for safe, secure storage and easy access to sensitive information. It is because there are enough of these people around that we feel this kind of document management service is definitely not a fad, but an idea whose time has come.

An award winning company that provides this document management service is OfficeDrop and information can be found from their home page: http://www.officedrop.com

Not that you have to visit OfficeDrop.com urgently, you can continue to wash your clothes by hand and hang them from a clothes line in the backyard. But sooner or later, you will probably want to invest in a washer/dryer.

For more information contact the author:
William Hamson-Wong, Affiliate Manager, OfficeDrop.com:
[email protected]

For information on the OfficeDrop affiliate program:
http://www.amwso.com/office_drop.php

OfficeDrop is an award winning company that provides this document management service and information can be found from their home page: http://www.officedrop.com

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