Insurance Brokerage Firm Takes Advantage of Archive Systems' Virtual File Delivery to Gain Instant Access to Business-Critical Information: Records Management Services Enables Firm to Increase Efficiencies and Reduce Costs

    FAIRFIELD, NJ, December 03, 2008 /24-7PressRelease/ -- Archive Systems, a leading provider of records management services, today announced an agreement with a leading insurance brokerage firm to provide Virtual File Delivery, business records storage, and shredding services.

To manage its business records more effectively, the firm uses Archive Systems' Virtual Records Center (VRC), a comprehensive, Web-based extension to paper-based records management. The VRC enables them to request Virtual File Delivery in order to view documents online. The firm can then provide authorized employees and third-parties with secure access to their imaged files.

"Our company is expanding so we needed to make our archival warehouse accessible nationwide. At any time, one of our office locations may require information from a file. With Archive Systems, we are able to provide that information in real time. They offer services that other companies can't match," stated the firm's Facilities Manager.

In addition to Virtual File Delivery, the VRC allows the firm to search inventory, request physical file delivery, schedule pickups or deliveries, and order supplies all from the desktop. "We've been able to significantly reduce our costs as a result of implementing the VRC. It makes us more efficient while eliminating the need to make numerous copies of a file and then ship the documents overnight," the Facilities Manager added.

The firm is also storing files at Archive Systems' offsite Records Center facility and will be using the shredding services to destroy documents based on the firm's retention policy. Archive Systems' business records storage services integrate barcode tracking, system-driven workflows, and sophisticated records management systems to keep records protected yet easily accessible. The document shredding services ensure that business records are destroyed safely offsite in a secure, confidential, and properly monitored facility.

"We are excited to have the firm join Archive Systems' growing client list. These companies are realizing how Virtual File Delivery through the VRC can change the way they do business. Not only does it provide them with instant access to business-critical information from anywhere in the world, it also offers significant cost savings," stated Andy Koval, Executive Vice President of Archive Systems.

About Archive Systems

Archive Systems provides comprehensive business records management services and industry leading customer support. These services range from business records storage and secure document shredding to virtual file delivery and document conversion services. The company's multiple Record Center facilities, complete with barcode tracking, system-driven workflows, and sophisticated records management systems, keep records protected yet easily accessible. In addition, Archive Systems' flagship solution, ASPEN 360, bridges the gaps in partially automated business processes. The offering provides companies with an outsourced service that captures, stores, routes, and archives documents online. For more information, please visit www.archivesystems.com.

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